We Are Vista
Job Title
Administration Assistant (Maternity Cover)
Reports To
Production Manager
Leeds Production

You are comfortable working to deadlines within a busy environment and are adaptable to any changes in pace. Ideally, you have a background in administration, however, this is not essential to the role. That said, you have solid numerical, written communication and verbal skills, and possess a great working knowledge of Microsoft Office, including Word, Excel and Outlook.

Key to this role is proactively supporting the Production Manager, with administrative tasks for the Exhibitions team, so as to ensure operational efficiency and the smooth running of the department as maternity cover. You will deal with enquiries, via email, telephone or face to face and will take ownership of tasks such as ordering and maintaining stock items for the office.

You will be managing the time-sheets of all staff supplied through our preferred recruitment partner whilst ensuring all time is correctly input into our system. You will expertly help to manage the office as a whole by keeping on top of any ad hoc office duties such as organising meeting rooms or providing refreshments for visitors. Overall, you will deliver a first-class service our internal and external customers.

You are a confident and articulate communicator, which enables you to build strong relationships quickly at all levels. You have a methodical and thorough approach to your work, possessing first-class organisational skills and the ability to keep a cool head, even under pressure, moving effortlessly between different tasks over the course of your working day. You are a committed, confident and self-motivated team player who responds positively to change, demonstrating flexibility and enthusiasm when faced with new challenges. Your positive, passionate and professional approach to all you do means you seek to go above and beyond at every opportunity.

This is an exciting fixed-term opportunity to learn about all aspects of administration and to gain experience at an award-winning, leading communications agency within a talented and growing team.

– A competitive package, pension, healthcare benefits, life assurance, annual bonus and peer award schemes
– Time for research, learning and development through our training and Headspace programmes
– Other benefits including Ride2Work, complimentary fruit – and office bar

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